This notice explains how the Clydeplan gathers, uses, shares and protects the personal information that they hold. Personal information broadly means information that identifies a living individual.
Who we are
In 2008 Scottish Ministers established Strategic Development Planning Authorities for each of the four Scottish city regions. This established Clydeplan which is a Local Government Joint Committee comprising of the eight local authorities of East Dunbartonshire, East Renfrewshire, Glasgow City, Inverclyde, North Lanarkshire, Renfrewshire, South Lanarkshire and West Dunbartonshire Councils working together on strategic development planning matters as required in the Planning etc. (Scotland) Act 2006. For further information about us, please visit our website.
What types of personal information do we hold?
We may hold and process your name and contact details (address and postcode, email, telephone and mobile numbers).
Where do we get this personal information?
Normally, the only information we hold comes directly from you when you sign up to our newsletter or to take part in workshops, surveys or consultations. Other information that we hold has been made public by you (e.g. on a Community Council website).
Why do we hold this personal information?
We hold this information in order to run the Strategic Development Planning Authority (Clydeplan), to develop the Strategic Development Plan (e.g. to run workshops, or manage consultation responses) and/or because you have specifically asked us to send you our newsletter.
What do we do with your personal information?
All the personal information is held on the Clydeplan’s computer system.
If you have responded to a consultation, we will store your information on Clydeplan’s computer system. We will share your information within the relevant consultation response report, which will be publicly available and only if you have explicitly given consent to do so. You do not need to give consent to making your personal information publicly available in order to respond to a consultation.
When we ask you for personal information, we promise to:
- make sure you know why we need it
- only ask for what we need, and not to collect too much or irrelevant information
- protect it and make sure nobody has access to it who shouldn’t
- only share it with other organisations when the law allows
- make sure we don’t keep it longer than necessary
- not make your personal information available for commercial use
In return, we ask you to:
- give us accurate information
- tell us as soon as possible if there are any changes
- This helps us to keep your information reliable and up to date.
How long do we keep it?
If you have signed up to our newsletter, your personal information will be stored until you choose to unsubscribe to the newsletter, or until your email address becomes invalid. In either of these cases, your personal information will be removed from the Clydeplan’s computer system.
Your rights in relation to your personal information
Under the General Data Protection Regulation (GDPR) you have a number of rights with regard to your personal information. You have the right to request from us access to and correction or deletion of your personal data, the right to restrict processing, object to processing as well as, in certain circumstances, the right to data portability. You have the right to object to direct marketing and not to be subject to automated decision making (although we do not carry out either of these).
How to withdraw consent
If you are not happy with the way in which your personal information is held or processed, please contact us using the details below. We will aim to respond to any request received from you within one month from your request. You also have the right to complain about data protection matters to the Information Commissioners’ Office (ICO). The ICO is the UK’s independent body set up to uphold information rights. You can find out more about the ICO on its website (link to this) or by calling 0303 123 1113.
Changes to this privacy notice
If this privacy notice changes in any way, we will inform newsletter subscribers via the newsletter and post the updated privacy notice on our website. Regularly reviewing this website page ensures you are always aware of what information we collect, how we use it and under what circumstances we will share it with other parties.
This Privacy Notice was last updated in July 2018.